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Universal Bylaws & Standing Rules

PTA’s can download the Official Universal Bylaws and the Standing Rules Instructions and Template at the links below. Check back for updates, proposed amendments and bylaws changes.

The Universal Bylaws are the current operating bylaws for all PTA’s / PTSA’s in the state of Minnesota. Universal Bylaws do not need to be submitted to our office annually.

Standing Rules are required to be submitted to our office once, and only again if any changes are made. Please look over the Standing Rules Instructions file to help guide you in filling out the Standing Rules Template.

Universal Local PTA Bylaws: Download HERE.

Standing Rules Instructions: Download HERE.

Standing Rules Template: Download HERE.


Need more information about Minnesota PTA Universal Bylaws and Standing Rules?

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April 13, 2019 Universal Bylaws Changes

The following changes to the 2018 Universal Bylaws were approved during the MNPTA Convention on April 13, 2019 and were effective on June 1, 2019.

Universal Bylaws are the operating Bylaws for all PTA / PTSA Units in the state of Minnesota.
2018 Universal Bylaws2019 Universal Bylaws
ARTICLE X – MEETINGS:
Section 4.
The quorum for the transaction of business in any general membership meeting of this association will be designated by the organization’s Standing Rules, but shall not be less than five members.
Section 4.
The quorum for the transaction of business in any general membership meeting of this association will be designated by the organization’s Standing Rules, but shall not be less than five members or one more than the executive board, whichever is greater.

April 13, 2019 ~ Minnesota State Bylaws Changes

The following changes to the 2018 Minnesota State Bylaws were approved during the MNPTA Convention on April 13, 2019 and were effective on June 1, 2019.

The MN State Bylaws contain the purposes and policies of Minnesota PTA and its Executive Board.
2018 Minnesota State Bylaws2019 Minnesota State Bylaws
ARTICLE IX - OFFICERS AND THEIR ELECTION:
Section 1.
The officers of the Minnesota PTSA shall be a president, a president-elect, a secretary, and a treasurer. The officers shall be elected in the odd-numbered years. Each officer shall serve for a term of two (2) years. All officers' terms shall begin June 1st of the year in which they are elected. Upon completion of his/her two-year term, the president-elect shall become president for a two-year term.
.
Section 1.
The officers of the Minnesota PTSA shall be a president, a vice president, a secretary, and a treasurer. The officers shall be elected in the odd-numbered years. Each officer shall serve for a term of two (2) years. All officers' terms shall begin June 1st of the year in which they are elected.

Section 2.
Elections shall be held at the annual convention of the Minnesota PTSA (See Article XV for exception). The vote shall be by ballot under the supervision of a committee on elections. If there is only one candidate for any office, the ballot may be dispensed with and election held by voice vote.
Section 2.
Elections shall be held at the annual convention of the Minnesota PTSA (See Article XV for exception). The vote shall be by ballot under the supervision of a committee on elections. If there is only one candidate for any office, the ballot may be dispensed with and election held by voice vote.

In the event that the nominating committee is unable to find a candidate for president, the current president may remain in office as interim president. If the current president is unwilling to continue in the office, the board will appoint an interim president. If either of these occurs, the nominating committee of the newly elected board shall continue to actively search for a candidate for the office of president.
Section 4.
The secretary and treasurer shall be eligible to serve for as many as two (2) consecutive terms. An officer who has been elected to fill an unexpired term and has served more than one-half (1/2) of the said unexpired term shall not be eligible for re-election to the same office. No person shall serve on the board of directors in more than one capacity except by three-fourths (3/4) vote of the board members present.
Section 4.
The officers shall be eligible to serve for as many as two (2) consecutive terms. An officer who has been elected to fill an unexpired term and has served more than one-half (1/2) of the said unexpired term shall considered as having served a full term. No person shall serve on the board of directors in more than one capacity except by three-fourths (3/4) vote of the board members present.
Section 7.
Vacancies shall be filled as follows:
In the case of a vacancy in the office of president, the president-elect shall become president and shall hold office for the balance of the term. In filling the vacancy, the president-elect shall be entitled to continue in the presidency for the following term providing not more than one-half (1/2) of a full term as president has been served.

A vacancy in the office of president-elect shall be filled at the next convention by the voting body. In the interim, duties of the president-elect shall be delegated by the president.
Section 7.
Vacancies shall be filled as follows:
In the case of a vacancy in the office of president, the vice president shall become president and shall hold office for the balance of the term.

A vacancy in the office of vice president, secretary or treasurer shall be filled by the board of directors for the unexpired term. Elections shall be by ballot if more than one candidate for an office is presented. If a ten (10) day notice of the election has been given to the members of the board, a majority vote shall elect, otherwise a two-thirds (2/3) vote of the members present shall be necessary.
Section 3.
The president-elect shall act as an aide to the president. He/she will recommend to the nominating committee persons to fill the positions on the board of directors. (See Article XII, Section 1) In the absence of the president, or his/her temporary inability to act, the president-elect shall perform the duties and exercise the powers of president.
Section 3.
The vice president shall act as an aide to the president. He/she will recommend to the nominating committee persons to fill the positions on the board of directors. (See Article XII, Section 1) In the absence of the president, or his/her temporary inability to act, the vice president shall perform the duties and exercise the powers of president.
ARTICLE XI - EXECUTIVE COMMITTEE:
Section 1.
The executive committee shall consist of:
a. The president;
b. The president-elect;
c. The secretary;
d. The treasurer; and
e. The commission chairpersons.
Section 1.
The executive committee shall consist of:
f. The president;
g. The vice president;
h. The secretary;
i. The treasurer; and
j. The commission chairpersons.
ARTICLE XII - BOARD OF DIRECTORS:
Section 1.
The board of directors shall consist of the following:
a. The president;
b. The president-elect;
c. The secretary;
d. The treasurer;
e. The commission chairpersons; and
f. The standing committee chairpersons.
Section 1.
The board of directors shall consist of the following:
a. The president;
b. The vice president;
c. The secretary;
d. The treasurer;
e. The commission chairpersons; and
f. The standing committee chairpersons.

Historical Bylaws Information:


March 13th, 2019: The Minnesota PTA Board of Directors is proposing two bylaws amendments.

Please click the highlighted links for proposal details.

#1. updates to the State Bylaws regarding board of directors positions, term limits, and cases of vacancy.

  • Proposal #1 would change the president-elect position to that of a vice-president. This also includes several changes to the bylaws that would be affected by this change.
  • Proposal #2 would give instructions for what to do if there is no candidate for president at the time of convention.

#2. updates to the Universal Bylaws regarding quorum.

  • This proposal will change the quorum set in the bylaws for all Minnesota units be a minimum of five member OR one more than their executive board, whichever is greater.
These changes must be approved by a 2/3 affirmative vote of delegates in attendance at convention. If you have questions about how bylaws amendments are proposed or voted on, please contact Denise Foy, MN PTA’s Bylaws Chair atbylaws@mnpta.org.

Bylaws Amendment Voted in on May 19, 2018

The Bylaws chair and the MN PTA state board proposed that Minnesota PTA units adopt universal bylaws.  This means there is one set of bylaws that all local units follow. The benefit is that it is much easier for a PTA to remain in “good standing”, because the bylaws don’t need to be reviewed and approved every 5 years.

Standing Rules are new to most local PTA units.  They provide process and details that are not contained in the bylaws, such as when you meet, committees, terms, etc.  Standing rules must not conflict with the bylaws. Unlike bylaws, standing rules may be changed from administration to administration or from meeting to meeting.  The proposal to adopt universal bylaws and standing rules was approved at the Minnesota PTA convention on May 19.

Click the links to find examples of both the proposed Universal Bylaws and an example of Standing Rules.

Example:  Bylaws will require each PTA to meet at least once during the year.  Standing Rules may indicate that you meet monthly during the school year on the first Monday of the month.

Example:  Bylaws require the PTA to elect a president, secretary and a treasurer.  Standing Rules may state that you also have a Co-President.

Example:  Bylaws allow the PTA board to create or eliminate committees.  Standing Rules would list what committees your PTA has and what their responsibilities include.


If you have questions or comments about the Universal Bylaws, Standing Rules, changes, and / or amendments, please email Christine Jannetto, the Bylaws Chair, at bylaws@mnpta.org