Upcoming Bylaws Amendment to be voted on April 14th, 2018.
The Bylaws chair and the state board are proposing that Minnesota PTA units adopt universal bylaws. This would be one set of bylaws that all local units follow. The benefit is that there is less hassle for you to remain in “good standing” in relation to the bylaws. Unique aspects for each unit, such as when you meet, committees, etc. will be defined in your Standing Rules.
Standing Rules are new to most local PTA units. These provide process and details that are not contained in the bylaws. Standing rules must not conflict with the bylaws. Unlike bylaws, standing rules may be changed from administration to administration or from meeting to meeting.
At convention on April 14, we will be voting on two motions. Please see: Proposed Bylaws Changes 2018
First motion for consideration
The first motion is to amend the Minnesota State bylaws to allow the transition of officers to take place on June 1 rather than immediately after convention. The change would affect when the state PTA officers, not local officers, begin their term. Currently our bylaws require that the officers take over immediately after convention. This does not allow enough time for the hand-off of responsibilities.
Second motion for consideration
The second motion will be for Minnesota to adopt Universal Bylaws for all units. This proposal recommends that Universal Bylaws would replace all individual unit bylaws. This means that units would not need to review, update, vote and have them reviewed every five year. The bylaws would govern many of the best practices of running the PTA, but allows for you to use Standing Rules to document any unique procedures for your unit.
Standing Rules provide process and details that are not contained in the bylaws. Standing rules must not conflict with the bylaws. Unlike bylaws, standing rules may be changed from administration to administration or from meeting to meeting.
Example: Bylaws will require each PTA to meet at least once during the year. Standing Rules may indicate that you meet monthly during the school year on the first Monday of the month.
Example: Bylaws require the PTA to elect a president, secretary and a treasurer. Standing Rules may state that you also have a Co-President.
Example: Bylaws allow the PTA board to create or eliminate committees. Standing Rules would list what committees your PTA has and what their responsibilities include.
If you have questions or comments about the amendments, please email Denise Foy, the Bylaws Chair, at email@example.com
Current Bylaw Templates:
Minnesota PTA requires a review of bylaws every 5 years. This ensures that the bylaws are pertinent for the time period for which they are referenced. Bylaws updates can be made at any time, as long as the change is agreed upon by vote of the membership. Please email bylaws updates to firstname.lastname@example.org for approval. We will keep a copy of your most current local unit bylaws on file in the MN PTA office.
PTSA – Local Unit Bylaws Template “PTSA” refers to groups who include students in their membership. This option is most often utilized at the high school or middle school levels.