Categorizing Calendar Activities
|Not every event or activity should be a fundraiser! It is when all events or activities related to PTA attempt to make money that parents tend to view PTA as only "that group that constantly asks me for money." Be sure you are balanced in your approach between fundraisers, events, and services.
A good rule of thumb: For every ONE fundraiser, there should be TWO events or services on your calendar.
|Activities where the sole purpose is making money.||Activities where the sole purpose is bringing the school community together. These may make money, break even, or lose money -- but money is not the point.||Places PTA spends money that benefits the school community as a whole. These are purely spending money -- no income is made.|
|Decisions are made by asking the following questions:||Decisions are made by asking the following questions:||Decisions are made by asking the following questions:
Some events or activities may be hard to categorize (yearbooks, school directories, spirit wear). In those cases, ask yourself “what is the MAIN PURPOSE of this?” If it is to make money, it is a fundraiser. If you would do it anyway, even if it didn’t make (or even lost) money, it is an event or service.
Bingo and Raffle Events
Bingo night and raffles are activities many PTA’s enjoy as part of their “family fun” evenings and can be a great source of fundraising dollars! The Minnesota Gambling Control Board has guidelines for how exempt organizations may and may not spend gambling funds, as well as an application for an annual exempt permit.
Movie nights are one of the many events hosted by PTA’s in their efforts to gather families together each school year. If your school does not already own a movie license to share with your PTA, selling “movie tickets” or snacks might be a good way to offset the cost of the license.
Managing Food Events
Definition of a School Concession stand: https://www.revisor.mn.gov/statutes/cite/157.15
- Read, 157.15 DEFINITIONS, Subd. 12b. School concession stand
Is your teacher conference dinner something you need to be concerned about? Read on the regulations surrounding food handling for your “potluck” meals: https://www.health.state.mn.us/communities/environment/food/docs/fs/potluckfs.pdf